Dealing with Banquet Managers - Caterers

Dealing with Banquet Managers - Caterers

By: DJ Greggie C

Dealing with a Banquet Manager (BM) or Caterer can be one of the most important duties you face as a Disc Jockey. Since these people do numerous parties each weekend it is a great idea to MAKE them LOVE YOU! This can sometimes be a very difficult task because not every person you meet is NICE! But, having a BM on your side can increase your referrals as well as have an excellent reference for your future clients.The following list will help keep you on the BM's good side:

• Be there 1 hour or more early - Being late, will show them that you are not a professional.
• Meet with BM as soon as you arrive - items to go over:
• Where do you load in from? 
• Where do you set up & where are your tables?
• Where is the closest power outlet?
• Is your attire appropriate for load in?

Treat their Hall with respect - When loading and unloading equipment :

• Keep doors closed in summer and winter to save electricity.
• Do not Scuff the floors or walls with your equipment or hand truck.
• DO NOT ASK TO EAT! - Ask what kind of dinner is being served, sit down or Buffet, and is cake bagged or for dessert? 
• Don't blast music during your soundcheck - be as quick as you can.
• When lining up bridal party invite BM with you and introduce them.
• Always let BM know your every move - intros, cake, garter, bouquet, Etc.
• Ask if now is the right time to do it.
• Always go along with their way of doing things.

At the end of the party remember to say goodbye: This is a good time to ask if they liked your performance, if they recommend DJ's, if they have a house DJ, or do they want you to be their house DJ! In any case always be polite and make sure you exchange business cards. If they don't have one you should always write down the BM's name, name of the hall, and the address or city you are in. This information can help you get future referrals at this venue.